Privacy Policy

Effective Date: October 16, 2025

Last Updated: October 16, 2025

Introduction

The American Society of Civil Engineers - George Mason University Student Chapter ("GMU ASCE," "we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website gmuasce.org.

Please read this Privacy Policy carefully. By accessing or using our website, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the site.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Fill out the company sponsorship form

  • Contact us via email at gmuasce@gmail.com

  • Register for events or competitions

  • Sign up for newsletters or communications

  • Participate in career fairs or networking events

This personal information may include:

  • Name

  • Email address

  • Phone number

  • Company name and affiliation

  • Professional title

  • Mailing address

  • Any other information you choose to provide

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing activity, including:

  • IP address

  • Browser type and version

  • Operating system

  • Pages visited and time spent on pages

  • Referring website

  • Date and time of visit

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience. Cookies are small data files stored on your device. You can control cookie preferences through your browser settings, though disabling cookies may affect website functionality.

How We Use Your Information

We use the information we collect to:

  • Process sponsorship inquiries and manage sponsor relationships

  • Communicate with members, sponsors, and interested parties

  • Organize and promote events, career fairs, and competitions

  • Send newsletters and announcements about chapter activities

  • Improve our website and user experience

  • Respond to inquiries and provide support

  • Comply with legal obligations

How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

  • With George Mason University: As a student organization, we may share information with university administration as required

  • With the National ASCE Organization: For membership and competition purposes

  • With Event Sponsors and Partners: When you register for events, relevant contact information may be shared with sponsors and participating companies for career fair and networking purposes

  • With Service Providers: We may share information with third-party service providers who assist us in operating our website, conducting our activities, or servicing you (e.g., email service providers, payment processors)

  • For Legal Purposes: When required by law, to protect our rights, or to comply with legal proceedings

Third-Party Links

Our website may contain links to third-party websites, including:

  • GMU Handshake

  • PassportCareer

  • ASCE.org

  • LinkedIn, Instagram, GroupMe, and other social media platforms

We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When information is no longer needed, we will securely delete or anonymize it.

Your Rights and Choices

You have the right to:

  • Access the personal information we hold about you

  • Request correction of inaccurate information

  • Request deletion of your personal information

  • Opt-out of receiving promotional communications from us

  • Disable cookies through your browser settings

To exercise any of these rights, please contact us at gmuasce@gmail.com.

Student Organization Status

GMU ASCE is a student-run organization operating under George Mason University. As a student organization, our activities are subject to university policies and oversight. For questions about university data practices, please contact George Mason University's Office of Privacy and Data Protection.

Children's Privacy

Our website is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately so we can delete it.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable laws. We will post any updates on this page with a new "Last Updated" date. We encourage you to review this Privacy Policy periodically.

California Privacy Rights

If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect and how it is used, and the right to request deletion of your information.

Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

GMU ASCE
Email: gmuasce@gmail.com
Mailing Address:
George Mason University
Nguyen Engineering Building
CEIE Dept., Suite 1300
4400 University Drive, MS 6C1
Fairfax, VA 22030